Fill Out Your Da 638 Form

Guide to Using Da 638

Filling out the DA 638 form is an important step in the process of nominating an individual for an award. This form requires specific information to ensure that the nomination is properly considered. Below are the steps to guide you through the completion of the form.

1. Part I - Soldier Data: Fill in the soldier's name (last, first, middle initial) in box 1. Provide the soldier's rank in box 5 and their Social Security Number (SSN) in box 6. Enter the organization in box 7 and the branch of service in box 9.
2. Indicate the date (YYYYMMDD) in box 3. Record any previous awards in box 8 and specify the recommended award in box 10.
3. For the period of the award, fill in the start date in box 11a and the end date in box 11b. In box 12, indicate the reason for the award and check the appropriate boxes for interim and posthumous awards if applicable.
4. In box 13, suggest a proposed presentation date for the award if necessary. Provide the name, title/position, address, rank, and relationship to the awardee in Part II.
5. Part III - Justification and Citation Data: List specific achievements in boxes 20 and 21. Use bullet points to clearly outline the meritorious acts or services that support the nomination.
6. Part IV - Recommendations/Approval/Disapproval: This section requires signatures and dates from the intermediate authority. Ensure all required signatures are obtained and that the information is accurate.
7. Part V - Orders Data: Complete this section by entering the orders issuing HQ, permanent order number, and approved award details. Include the date of approval and the signature of the approval authority.

Once the form is filled out, it will need to be reviewed and signed by the appropriate authorities. Ensure all sections are complete and accurate to avoid delays in processing the nomination.

The DA Form 4950, also known as the Army Achievement Medal Recommendation, is similar to the DA 638 form in that both are used to nominate individuals for military awards. The DA 4950 specifically focuses on the Army Achievement Medal, which recognizes outstanding achievement or service. Just like the DA 638, it requires details about the nominee, including their rank, organization, and a justification for the award. The emphasis on specific examples of meritorious acts in both forms ensures that the contributions of the individual are clearly highlighted, making it easier for decision-makers to assess the nomination.

In California, understanding the significance of a standard Do Not Resuscitate Order form is crucial for individuals planning their end-of-life preferences. This document ensures that health care providers honor a patient's wishes, providing peace of mind in critical health situations.

The DA Form 4187, or the Personnel Action form, shares similarities with the DA 638 in its role within military personnel management. While the DA 4187 is primarily used for documenting various personnel actions, such as promotions or transfers, it also includes sections for recommendations and approvals. Like the DA 638, it requires accurate information about the individual and the nature of the action being taken. Both forms are essential for maintaining proper records and ensuring that personnel actions are processed efficiently within the military system.

The DA Form 638-1 serves a similar purpose to the DA 638 form, as it is also utilized for award recommendations. However, the DA 638-1 specifically addresses the recommendation for the Meritorious Service Medal. While it shares the same structure and intent as the DA 638, it focuses on recognizing longer-term service and achievements. Both forms require detailed justifications and endorsements from higher authorities, ensuring that the nominee's contributions are adequately documented and considered for the respective awards.

Finally, the DD Form 214, or Certificate of Release or Discharge from Active Duty, is another document that parallels the DA 638 in terms of its importance in military records. While the DD 214 is primarily a summary of a service member's military career, it includes information about awards and decorations received during service. Both forms emphasize the significance of recognizing individual contributions and achievements. The DD 214 serves as a comprehensive record, while the DA 638 focuses on specific award nominations, highlighting the importance of both documentation types in a service member's career.

• Misconception 1: The DA 638 form is only for valor awards.

This form is often mistakenly thought to be limited to nominations for acts of valor or heroism. In reality, the DA 638 is used for various awards, including those recognizing meritorious service. It encompasses a wide range of achievements, not solely those related to extraordinary acts in combat or crisis situations.

• Misconception 2: Completing the form guarantees an award.

Many individuals believe that submitting a DA 638 form ensures that the award will be granted. However, the form is merely a recommendation. The final decision rests with the approving authority, who evaluates the merits of the nomination based on the provided information and criteria outlined in Army regulations.

• Misconception 3: Only superiors can submit the DA 638 form.

It is a common belief that only higher-ranking officers can submit this form. In fact, any member of the military can recommend someone for an award by completing the DA 638. This inclusivity allows for recognition of deserving individuals at all levels of service.

• Misconception 4: The information on the DA 638 is confidential.

Some think that the details provided in the DA 638 form are entirely confidential. While certain personal information is protected under privacy laws, the achievements and rationale for the award may be disclosed to the public, especially when awards are announced or publicized. This transparency is essential for recognizing service members' contributions.

When filling out the DA Form 638, there are important guidelines to follow to ensure accuracy and completeness. Below is a list of recommended actions and common pitfalls to avoid.

• Ensure accuracy: Verify that all personal information, including names and Social Security Numbers, is correct.
• Use clear language: Write in a straightforward manner to convey the achievements clearly.
• Follow instructions: Adhere to the guidelines set forth in Army Regulation 600-8-22.
• Provide specific examples: Include detailed bullet points that highlight meritorious acts or service.
• Check for completeness: Ensure all required fields are filled out before submission.
• Keep a copy: Retain a copy of the completed form for personal records.
• Use appropriate signatures: Make sure that all necessary parties sign the form.
• Submit on time: Ensure the form is submitted by the designated deadline to avoid delays.
• Consult with superiors: Seek guidance from a supervisor if unsure about any section of the form.
• Double-check dates: Confirm that all dates, especially for the period of the award, are accurate.

• Do not leave blank fields: Incomplete forms can lead to processing delays.
• Avoid vague descriptions: General statements do not adequately represent the achievements.
• Do not use abbreviations: Write out all terms to avoid confusion.
• Refrain from submitting without review: Always have someone else review the form for errors.
• Do not ignore privacy concerns: Handle personal information with care to comply with the Privacy Act.
• Do not rush the process: Take the necessary time to fill out the form thoughtfully.
• Avoid using outdated versions: Ensure that the most current version of the form is being used.
• Do not forget to include supporting documents: Attach any required documentation that supports the nomination.
• Refrain from informal language: Maintain a professional tone throughout the form.
• Do not neglect to specify the reason for the award: Clearly indicate the reason in the appropriate section.

Filling out the DA 638 form can be a straightforward process, but several common mistakes can lead to delays or even disapproval of award nominations. One frequent error occurs in the section where the individual’s name is recorded. Many applicants forget to include the middle initial or mistakenly enter the name in the wrong order. This oversight may seem minor, but it can create confusion and complicate the verification process.

Another common mistake involves the omission or incorrect entry of the Social Security Number (SSN). This number is crucial for identifying the service member and ensuring that the award is properly attributed. Failing to provide the SSN or entering it incorrectly can lead to significant delays in processing the award. It is essential to double-check this information for accuracy before submitting the form.

Many individuals also overlook the importance of detailing the achievements in the justification section. Vague or generic descriptions do not effectively convey the significance of the service member's actions. Instead, specific examples of meritorious acts should be highlighted. This section is critical, as it provides the context needed for decision-makers to understand the merit of the award being recommended.

Additionally, the reason for the award is often inadequately filled out. This part of the form should clearly state the purpose of the award, whether it is for valor, meritorious service, or another category. Misclassifying the reason can lead to the application being routed incorrectly, further delaying the process. Ensuring clarity and precision in this section is vital.

Finally, signatures and dates are sometimes neglected. Each section of the form requires appropriate signatures from the recommender and approving authorities. Failing to include these can result in immediate rejection of the application. Moreover, the dates must be accurate and reflect the timeline of the award recommendation. A complete and properly signed form is essential for successful submission.